Baltimore Student Exchange Program (BSEP) /
Students wanting to take an elective course at one of the participating institutions listed below must complete the BSEP agreement form and return it to the Associate Registrar in the Office of Enrollment Services. Students taking a course which will be a substitute for one of their required MICA courses must also complete and return a Course Substitution form to their advisor.
This form is for MICA students only. Visiting students should contact their home institution's BSEP coordinator for the appropriate paperwork/forms.
Participating institutions include:
Change of Name /
Changes to a student or alumni's Permanent (Legal) Name should be made with a completed Change of Name form and the appropriate legal documentation, such as a court order, marriage certificate, or other court/government document. This can be done through the online form.
Change of Major /
A student who wants to change their major must complete a Change of Major form and speak with their Academic Advisor.
Completed forms must be returned to the student's assigned Academic Advisor or the Office of Enrollment Services at least 2 weeks prior to the registration period. Forms not received by that time may not be processed in-time for registration and may affect the student's ability to register for specific courses.
Course Audit /
Students wishing to take a course for "audit" credit, enrollment without receiving a grade or credit towards their degree, must complete the Course Audit form and submit it to the Office of Enrollment Services.
Tuition is charged for audited courses. For degree-seeking students, the audited course must be taken as part of a full-time course-load to avoid incurring additional charges. Students are required to attend all class meetings for audited courses.
Course instructor permission is required if course requisites need to be waived.
Course Substitution /
There are certain courses required by a department for completion of a degree program. Students wishing to take another course instead of the required course may do so under appropriate circumstances and with prior approval from the Department Chairperson of their major program.
For example, a student wishing to substitute a film course for a required graphic design course must contact the Department Chairperson of Graphic Design for approval and complete the Course Substitution form prior to taking the film course.
Completed forms can be submitted to the student's assigned Academic Advisor or the Office of Enrollment Services.
Incomplete Contract /
Students in extenuating circumstances and who are unable to complete the requirements for a course within the 15 weeks should work in conjunction with the instructor to complete the Incomplete Contract. The completed form must be submitted by the faculty member to the Office of Enrollment Services before or during the grading period. Students on academic probation are not permitted to receive incomplete grades.
Work must be completed by the first four weeks of classes of the subsequent semester. If no grade is reported by the end of the fourth week, the grade automatically changes to an "F". Students who sign the Incomplete Contract are agreeing that they understand the parameters indicated on the contract; and if the coursework is not completed and a grade submitted by the fourth week of the subsequent semester, the grade will be an "F".
Independent Study Contract /
The purpose of an Independent Study is to provide for intensive study in an area of special interest with an appropriate faculty member that MICA doesn't currently offer as a course. An Independent Study is not used to replace a scheduled class or to give credit to an undergraduate teaching assistant, unless approved by the Divisional Associate Dean.
Independent Studies are only used when no equivalent course exists at MICA.
Junior or Senior class standing students are eligible; Sophomores with the approval of their Department Chairperson may be eligible. Students must have a minimum 3.0 cumulative GPA and Graduate students cannot be on academic probation.
Students who wish to engage in an Independent Study must submit a completed Independent Study Contract and appropriate supporting documents to the Office of Enrollment Services prior to the Add deadline.
Minor Declaration /
A student who wants to add a minor to their degree program must complete a Declaration of a Minor form and should speak with their Academic Advisor.
Completed forms must be returned to the student's assigned Academic Advisor or the Office of Enrollment Services at least 2 weeks prior to the registration period. Forms not received by that time may not be processed in time for registration and may affect the student's ability to register for specific courses.
Prior Approval for Transfer Credit /
Students may complete some requirements or electives at other institutions; however, approval to transfer credits back to MICA to satisfy degree requirements must be obtained prior to the enrollment at another institution.
Without completing the Prior Approval for Transfer Credit, the course may not be eligible for transfer.
Completed forms must be submitted to the student's assigned Academic Advisor or the Office of Enrollment Services.
Readmittance Request /
All students who took a leave of absence, withdrew, or were dismissed from MICA must file for readmittance in order to return. Recommended application deadlines are December 1 for a return in a spring semester, July 15 for a return in a fall semester, and April 15 for a return in a summer semester.
Undergraduate Registration Permission /
Registration Permission forms (electronic and paper) are processed in the order which they are received.
Students must have an electronic copy of an email or a completed and clear scanned copy of the paper Registration Permission form uploaded.
Paper submission is also available. Faculty members or Department Chairs/Program Directors will indicate the desired restrictions they approve to be waived by initialing and signing the form. Our office will only override those restrictions initialed by the instructor/Department Chair/Program Director. Completed forms must be submitted to the Office of Enrollment Services.
Undergraduate Teaching Assistant Contract /
The purpose of an Undergraduate Teaching Assistant opportunity is to provide faculty with supplemental instructional support and allows students to gain introductory insight into and experience with preparing class content for a college-level course.
Undergraduate students who want to be a teaching assistant must complete the Undergraduate Teaching Assistant Contract with the supervising faculty member, and submit it with any supporting documents to the Office of Enrollment Services prior to the Add deadline.
NOTE: To participate in an Undergraduate Teaching Assistantship, students must have successfully completed the course they will be assisting prior to the semester of the assistantship.